Leave a positive, lasting impression by writing a thoughtful goodbye email to your co-workers.

Ending any relationship is never easy, especially when you're leaving a job. Even if you're thrilled to be moving on, it's important to walk out the door on good terms.

So, after you've given your two-weeks' notice, it's time to start thinking about writing goodbye emails to your co-workers, managers, and clients. This might sound simple at first — a quick  “so long and farewell” — but it's easy to overthink it.

If you're struggling to find the perfect words, use these tips (and examples) to help you get started.

The importance of sending the best farewell email

You've submitted your notice, and the company has made an announcement about your departure — so why do you need to send a goodbye email? At this point, you've probably had plenty of conversations with your co-workers wishing you well. That's enough, right?

Even if everyone knows you're leaving, sending a goodbye email to your co-workers before your last day is pretty standard practice. It's good etiquette and a nice way to close out your time at a company — especially if you've formed strong bonds with your colleagues, managers, and clients.

In addition to expressing your appreciation, you can also use the email as an opportunity to share your contact information, including personal email address, LinkedIn URL, or even phone number, to keep in touch. 

Chances are, these are valuable people in your network that you'll want to lean on if you need a job reference or LinkedIn recommendation. They may also connect you with new opportunities down the road — just make sure to return the favor in the future.

6 tips to crafting and sending the perfect goodbye email

Initially, writing a goodbye email to co-workers might seem straightforward enough, but it's important to find the right words and leave on a positive note. Here are a few tips to keep in mind:

1. Check with your manager

Before you send your goodbye email, confirm the company has announced your departure. Your email should not come as a surprise to anyone, so simply make sure everyone is aware you're leaving.

2. Send your email a day or two before you leave

Because everyone is aware you're leaving, you don't need to send your farewell email until a day or two before your last day. Sending it any earlier could cause you to become distracted from finishing your job and tying up loose ends. 

However, if you're reaching out to clients or vendors, you'll want to let them know shortly after you give your two-weeks' notice. That will give them plenty of time to ask any questions and get ready for your departure.

3. Nail your goodbye email subject line

Writing the perfect farewell email subject line is never as easy as it seems, but it's really important you get it right. 

Your farewell email subject line should be straightforward and fairly obvious. It may look different depending on who you're sending your email to, but here are a few examples:

  • Moving on

  • Thank you

  • Saying goodbye is never easy

  • Keeping in touch

  • My last day

4. Say positive and show gratitude

Your email should take on an overall positive tone. Show gratitude for your experience with the company and the opportunity to work with talented individuals. 

If you're sending an email to someone you've grown particularly close to, you can share a good memory, an inside joke, or even a compliment.

5. Don't forget your contact information

One of the main reasons for sending a goodbye email to colleagues is to give them your contact information. You'll no longer have access to your work email, so if you want to keep in touch with them, share your personal email address and LinkedIn URL. You can also share your phone number if you'd like. 

6. Keep it short and sweet

Overall, your goodbye email to your colleagues should be short and sweet. Avoid giving too many details on your new opportunity or showing too much excitement about leaving. 

You also don't want to talk negatively about any team members, managers, or the company itself. It's best to keep it brief, show your gratitude, share your contact information, and move on.

Examples of goodbye emails for your team, managers, colleagues, and clients

With these tips in mind, start drafting your farewell email. You can use these examples below to help you get started, but remember, you'll want to personalize these with your own information and experiences.

1. Saying goodbye to your team, direct reports, or close colleagues

Subject line: Thank you

Dear team,

As you know, my last day with ABC Collective is tomorrow, June 22.

It's been a pleasure working with you all these past six years. Although I'm excited about my next move, I will greatly miss working with each of you. I will never forget how much fun we've had brainstorming and collaborating, and I will miss our team lunches each Friday.

Thank you for all your support on my journey, and I hope to keep in touch. Feel free to shoot me an email at firstnamelastname@gmail123.com or connect with me on LinkedIn at linkedin.com/in/firstnamelastname123.

I will miss seeing your wonderful faces every day, but I look forward to seeing what you continue to accomplish.

All my best,

Sarah

2. A goodbye email to your boss or manager

Subject line: Saying goodbye is never easy

Dear John,

Because today is my last day with ABC Collective, I wanted to let you know how much I've enjoyed my time here.

It's been a pleasure working with you, and I appreciate everything I've learned under your leadership. Your guidance and support over the past three years have been invaluable, and I will look back on this time with extreme gratitude.

Although our time together is ending, I hope to keep in touch. Feel free to reach out at firstnamelastname@gmail123.com or 111-222-3333 at any time.

Thank you again for your leadership, and I wish nothing but the best for the team!

Sincerely,

Lisa

3. A more general goodbye email to co-workers

Subject line: Keeping in touch

To my ABC Collective colleagues,

As you all have heard, my last day with the company is tomorrow, May 2.

Before I leave, I want to let you all know how much I've enjoyed my time working for ABC Collective. This is an awesome company, and I feel fortunate to have been part of it for these past seven years. It's been a pleasure working with each of you, and I wish you all nothing but the best.

Although you won't see me around the office anymore, please don't be a stranger. My personal email is firstnamelastname@gmail123.com, and you can find me on LinkedIn at linkedin.com/in/firstnamelastname123.

I look forward to keeping in touch and seeing what you all continue to accomplish!

All my best,

Blake

4. Sample goodbye email to clients and/or vendors

Subject line: New point of contact update

Dear ZYX Cooperative,

I am reaching out to let you know my last day with ABC Collective will be September 8.

I want to let you know how much I've enjoyed working with you these past two years, and it's been a pleasure getting to know you.

Over these next two weeks, I'll be working to tie up any loose ends, so feel free to reach out if you have any questions. Otherwise, your new point of contact will be Ashley. She has more than 10 years of experience, and she's a pleasure to work with. She's CC'd on this email and will touch base with you in the next week.

Wishing you and ZYX Cooperative all the best,

Mark Sutherling

Conclusion

Sending a goodbye email to your co-workers is an important final step in leaving your job. It gives you the perfect opportunity to show your gratitude and also share your contact information for future correspondence.

You never want to leave a company on bad terms, and a nicely written farewell email can help ensure your transition is a positive one.

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